Document management for research

Document Management

Record each resource with its format, category, type, visibility and external location. Then connect it with the project, research line, paper, thesis, conference or funding call it belongs to.

Document metadataResearch contextExternal URLConfigurable visibility
KaiperKit · Document management Connected document repository
PDF
Scientific and technical report Project · Competitive funding call
Linked
DOC
Progress report Research line · Biomaterials
Under review
XLS
Budget and justification Funding call · Funding
Pending
URL
Data repository Paper · Dataset
Available
Selected document

Scientific and technical report

Type Administrative
Status Linked
Connected to Project · Clinical Validation Funding call · 2026 Task · Review report
Document + context

A URL tells you where a resource is. KaiperKit explains what it is and which research it belongs to.

An isolated document reference forces the team to reconstruct its meaning every time. KaiperKit adds an organised layer of metadata and places the resource within a real research entity.

It does not replace external storage: it preserves the context from which the team needs to find and understand the resource.

The document record

From an isolated link to a reference the team can understand.

Each record brings together the information needed to identify the resource, classify it, decide who can see it and open it in its original location.

DocumentMetadataContextExternal resource
PDF
Document reference

Analytical Validation Protocol

Workspace
Format
PDF
Category
Scientific
Type
Protocol
Created by
Laura Martín
Related contextProject · Biomarker ValidationThe resource also appears within this project's documentation.
https://drive.example.org/protocolo-validacionOpen resource ↗
Native contexts

Documentation appears where the research happens.

A reference can remain without context or be associated with one of the six entities KaiperKit recognises natively.

01Projects

Proposals, protocols, reports and resources linked to the project.

02Research lines

Documentation that belongs to the scientific framework of a research line.

03Papers

Manuscripts, datasets, figures or external references related to a publication.

04Theses

Resources and documents associated with doctoral research.

05Conferences

Presentations, communications and documentation related to the event.

06Funding calls

Guidelines, applications, budgets and funding-related resources.

Global and contextual views

Find the reference from the shared document index or from the research it belongs to.

The document index lets you search by title or description, filter by format, category, type and context, and sort the results. The same reference remains accessible from the research entity it is linked to.

All documentsProject · Biomarker Validation
Search by title or descriptionFormatCategoryContext
3 references found
PDFAnalytical Validation ProtocolScientific · Protocol
XLSProject BudgetFinancial · Budget
URLResults RepositoryScientific · Dataset
Structure and access

Enough structure to understand every reference.

KaiperKit separates the resource format, document category, specific type and visibility. They are distinct, searchable dimensions.

FormatPDF · document · presentation · spreadsheet · video · image · link · other
CategoryAdministrative · financial · scientific · ethical/legal · communication · internal resources · other
TypeSpecific classification within each category
VisibilityWorkspace · assigned contexts · administrators · private
DescriptionAdditional information to identify and search for the resource
What KaiperKit does

A layer of context on top of the document storage your team already uses.

External location Drive, repository or another URL Keeps the original file or resource
+
KaiperKit Reference, metadata and context Preserves its meaning within the research

KaiperKit does not currently provide internal file uploads or storage, version control or automatic synchronisation with external providers. It records and organises links to resources that remain in their original location.

Frequently asked questions

What document management means in KaiperKit.

Clear answers about the product's current scope.

No. KaiperKit records an external URL and organises the reference using its title, description, format, category, type, visibility and context. The file remains in its original location.

It can remain without context or be associated with a project, research line, paper, thesis, conference or funding call.

From the global view, you can search by title or description, apply filters and sort the results. You can also access references from the research entity they are associated with.

Not currently. The platform does not version files or automatically synchronise with Drive or other providers; it preserves the reference and its context within the workspace.
Documentation in context

Understand every resource within the research it belongs to.

Request a demo to see how KaiperKit organises document references alongside projects, research lines, papers, theses, conferences and funding calls.